Calendar for | Teams

After creating your calendar, you will receive an "administrator link". This link gives you access to both your calendar and settings.

Access links give you access to your calendar.

An access link consists of the domain (calendar.online) and a 20-digit string.

Example:
https://calendar.online/45ebc4aef6fd5149539c

The 20-digit string is generated randomly when the link is created and cannot be guessed (see question "How secure is the calendar?").

From the plus version it is possible to edit the character string (example: https://calendar.online/sports). It is also possible to set a password for each access link for additional security.

The link as a view

In addition to the access control, you can think of a link as a separate view that is tailored to a specific user group of the calendar. For example, if you have customers who only want to be informed about their appointments, change the settings for this link so that read-only access is only available.

There are many other access rights that you can set up and manage in detail for each link.

Sub-calendars offer you the option of assigning your appointments to specific topics within your calendar so that the calendar is more structured. This way, appointments are better separated from each other in terms of content and color using sub-calendars.

1) In the navigation on the left, click on "Access"

2a) Use the "New Link" button to create a link with which you want to give access to your events.

2b) Alternatively: Edit an existing link with the "green pencil symbol" on the right

3) In the left box in the "Permission" area, please open the dropdown and select "Set detailed for sub-calendar".

You can explicitly set the rights for each sub-calendar via the list that is now open. Then save the link and send it to the desired users, e.g. by email.

Calendar.online is GDPR compliant. All Calendar.online servers are located in Germany. IP addresses are only stored anonymously. No data is passed on or sold to third parties.

Access your calendar via the "administrator link" and click on the cogwheel symbol in the top right-hand corner:

After creating your calendar, you will receive an "editor link" and a "reader link" in addition to the "administrator link". Share the "editor link" with people who should be allowed to create and edit events. Share the "reader link" with people who should only be allowed to view the existing events. In the settings, you can edit all links and create new links if necessary.

All users who know the "administrator link" or "editor link".

No, you just have to forward the correct link (editor / reader) to other people so that they can view the calendar. Even if you create a calendar for the first time as an administrator, registration or an account are not necessary.

In contrast to social networks or similarly large platforms, which are designed to "collect data", it is our goal to collect as little data as possible from you. Your e-mail address is only used to send you to your calendar. You will also receive a list of access links by e-mail for security reasons in case you lose them.

You can request your administrator link: Request administrator link

You can easily integrate the calendar into your website. Further information can be found here: Integration into your own website.

The access links are hexadecimal coded with a length of 20 characters. This results in about 1.2 quadrillion possible combinations. Thus, it is nearly impossible to guess an access link. As an additional security measure, unauthorized access is recorded and the corresponding IP addresses are blocked.

In the basic version the service is free of charge.

Note: The term has nothing to do with the appointment import intervals or the topic of appointment import in general.

If you have opened your calendar on your monitor and do not take any further actions while your colleagues add, delete or change appointments, the status in your open calendar will not change. Only when you navigate through the calendar yourself or take any action will you receive the status adjusted by your colleagues.

If you now have a calendar with read access, e.g. on an info monitor (e.g. vehicle registration office) where no updates are possible for a long time through user actions, "Automatic Refresh" offers you the solution here.

You can activate this function within the settings and specify an interval in which the calendar automatically refreshes the currently open view with the latest appointments.

Calendar.online allows you to import appointments from other calendars (e.g. Outlook) into Calendar.online. This can happen once or regularly via iCalendar feeds or iCalendar files. Because an import process increases the server load, the process is only carried out at certain time intervals, so-called import intervals. Depending on the subscription model of your calendar, you can reduce the interval to up to 15 minutes.

Calendar.online also offers the option of exporting appointments to an external calendar such as Outlook. This is done via iCalendar feed and depends heavily on whether your own calendar supports this and which import options are available here.

Typically Outlook and so on only offer a one-time import, which is why an import must be initiated manually every time!

If your own calendar supports regular imports, newly set appointments at Calendar.online may not appear directly in your calendar, as each provider has different import intervals that we cannot influence!

If you export appointments from Calendar.online, these new appointments no longer have any relation to the appointments in your Calendar.online. Changes in Calendar.online therefore have no effect on the new appointments in Outlook and so on.

In Outlook:

1) Please log in to the web version of Office 365
2) Open the Outlook calendar at https://outlook.office.com/calendar
3) Open the settings (gear wheel top right)
4) Open Calendar => Shared Calendar
5) Under "Publish a calendar" you can create an ICS link

In Calendar.online:

6) Open your administrator link
7) Open the settings (gear wheel at the top right)
8) Open "Import" in the navigation on the left
9) Click on "New Import" on the far right
10) Use the ICS link from point 5 and create a new import for Calendar.online

In Google:

1) Please generate an ICS file with the following instructions:
https://support.google.com/calendar/answer/37111?hl=en

In Calendar.online:

2) Open your administrator link
3) Open the settings (gear wheel at the top right)
4) Open "Import" in the navigation on the left
5) Click on "New Import" on the far right
6) Use the ICS file from point 1 and import it

In Google Calendar:

1) Log in to the web version of your Google Calendar: https://calendar.google.com/
2) Open the settings by clicking on the gear at the top right
3) On the left in the navigation you will find the area "Settings for my calendars". Select a sub-calendar that you have created yourself and that you want to export.
4) In the content area, scroll to "Integrate calendar". Here there is the section "Public address in iCal format". Copy the full address.

In Calendar.online:

5) Open your administrator link
6) Open the settings (gear wheel at the top right)
7) Open "Import" in the navigation on the left
8) Click on "New Import" on the far right
9) Use the ICS link from point 4 and create a new import for Calendar.online

1) Open your administrator link
2) Open the settings (gear wheel top right)
3) Open "Access" in the navigation on the left
4) Go to the settings of the desired link via the green pencil on the right side
5) Please open the dropdown below "Permission" and select "Set detailed for sub-calendar"

Now a table opens where you can set the rights for each sub-calendar.

First you have to create a recipient for SMS notifications or update an existing recipient:

Preparation:

1) Open your administrator link
2) Click the gear in the top right corner
3) Click on "Team" in the navigation on the left
4a) Click on "New team member" on the far right
4b) For team members that have already been created: Click on the green pencil on the far right
5) Fill out any contact details for your team member, don't forget the phone number
6) Click on "Save" to create / update the team member

In the calendar:

1) Create a new event by clicking on a free space in the calendar
2) In the "Reminders" area click on "Add"
3) Now select your team member and the corresponding message channel (SMS)
4) Save your event