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FAQ - Frequently asked questions

Who is this calendar meant for?
Calendar.online is for individuals and groups such as families and teams. Access via links makes it especially easy to use the calendar on multiple devices or to share it with other people.
How can I access my calendar?
After creating your calendar, you will receive an "administrator link". This link gives you access to both your calendar and settings.
What are access links?
Access links give you access to your calendar.

An access link consists of the domain (calendar.online) and a 20-digit string.

Example:
https://calendar.online/45ebc4aef6fd5149539c

The 20-digit string is generated randomly when the link is created and cannot be guessed (see question "How secure is the calendar?").

From the plus version it is possible to edit the character string (example: https://calendar.online/sports). It is also possible to set a password for each access link for additional security.

The link as a view

In addition to the access control, you can think of a link as a separate view that is tailored to a specific user group of the calendar. For example, if you have customers who only want to be informed about their appointments, change the settings for this link so that read-only access is only available.

There are many other access rights that you can set up and manage in detail for each link.
What are sub-calendars?
Sub-calendars offer you the option of assigning your appointments to specific topics within your calendar so that the calendar is more structured. Thereby appointments are better separated from each other in terms of content and color using sub-calendars.
Is Calendar.online GDPR compliant?
Calendar.online is GDPR compliant. All Calendar.online servers are located in Germany. IP addresses are only stored anonymously. No data is passed on or sold to third parties.
How do I access the settings?
Access your calendar via the "administrator link" and click on the cogwheel symbol in the top right-hand corner:
How can I share the calendar?
After creating your calendar, you will receive an "editor link" and a "reader link" in addition to the "administrator link". Share the "editor link" with people who should be allowed to create and edit events. Share the "reader link" with people who should only be allowed to view the existing events. In the settings, you can edit all links and create new links if necessary.
Who can create events?
All users who know the "administrator link" or "editor link".
Do I need an account to access a calendar?
No, you just have to forward the correct link (editor / reader) to other people so that they can view the calendar. Even if you create a calendar for the first time as an administrator, registration or an accountare not necessary.
What happens to my e-mail address when I create a calendar?
In contrast to social networks or similarly large platforms, which are designed to "collect data", it is our goal to collect as little data as possible from you. Your e-mail address is only used to send you to your calendar. You will also receive a list of access links by e-mail for security reasons in case you lose them.
Can I integrate the calendar into my website?
You can easily integrate the calendar into your website. Further information can be found here: Integration into your own website.
How secure is the calendar?
The access links are hexadecimal coded with a length of 20 characters. This results in about 1.2 quadrillion possible combinations. Thus, it is nearly impossible to guess an access link. As an additional security measure, unauthorized access is recorded and the corresponding IP addresses are blocked.
Is the service free of charge?
In the basic version the service is free of charge.
What does "automatic refresh" mean?
Note: The term has nothing to do with the appointment import intervals or the topic of appointment import in general.

If you have opened your calendar on your monitor and do not take any further actions while your colleagues add, delete or change appointments, the status in your open calendar will not change. Only when you navigate through the calendar yourself or take any action will you receive the status adjusted by your colleagues.

If you now have a calendar with read access, e.g. on an info monitor (e.g. vehicle registration office) where no updates are possible for a long time through user actions, "Automatic Refresh" offers you the solution here.

You can activate this function within the settings and specify an interval in which the calendar automatically refreshes the currently open view with the latest appointments.
What does import interval mean?
Calendar.online allows you to import appointments from other calendars (e.g. Outlook) into Calendar.online. This can happen once or regularly via iCalendar feeds or iCalendar files. Because an import process increases the server load, the process is only carried out at certain time intervals, so-called import intervals. Depending on the subscription model of your calendar, you can reduce the interval to up to 15 minutes.
My Calendar.online appointments don‘t appear on my own calendar (e.g. Outlook) via import or are out of date
Calendar.online also offers the option of exporting appointments to an external calendar such as Outlook. This is done via iCalendar feed and depends heavily on whether your own calendar supports this and which import options are available here.

Typically Outlook and so on only offer a one-time import, which is why an import must be initiated manually every time!

If your own calendar even supports regular imports, it can still happen that newly set appointments at Calendar.online do not appear directly in your calendar, as each provider has different import intervals that we cannot influence!

Basically, if you export appointments from Calendar.online, these new appointments no longer have any relation to the appointments in your Calendar.online. Changes in Calendar.online therefore have no effect on the new appointments in Outlook and so on.
How can I import appointments from Outlook to Calendar.online?
In Outlook:

1) Please log in to the web version of Office 365

2) Open the Outlook calendar at https://outlook.office.com/calendar

3) Open the settings (gear wheel top right)

4) Open Calendar => Shared Calendar

5) Under "Publish a calendar" you can create an ICS link

In Calendar.online:

6) Open your administrator link

7) Open the settings (gear wheel at the top right)

8) Open "Import" in the navigation on the left

9) Click on "New Import" on the far right

10) Use the ICS link from point 5 and create a new import for Calendar.online
How can I manually import appointments from Google to Calendar.online?
In Google:

1) Please generate an ICS file with the following instructions.
https://support.google.com/calendar/answer/37111?hl=en

In Calendar.online:

2) Open your administrator link

3) Open the settings (gear wheel at the top right)

4) Open "Import" in the navigation on the left

5) Click on "New Import" on the far right

6) Use the ICS file from point 1 and import it
How can I assign individual write or read rights for each link?
1) Open your administrator link

2) Open the settings (gear wheel top right)

3) Open "Access" in the navigation on the left

4) Go to the settings of the desired link via the green pencil on the right side

5) Please open the dropdown below "Permission" and select "Set detailed for sub-calendar"

Now a table opens where you can set the rights for each sub-calendar.

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Pricing

Basic


$0.00

free

  • Up to 8 sub-calendars
  • Up to 5 access links
  • Unlimited number of users
  • Comprehensive rights management
  • E-mail reminders
  • Notifications
  • Printing / PDF export
  • Event export
  • Event import
  • Import interval of one day
  • Integration into your own website
  • One year of historical data
  • Free forever

Plus


$5.90

per month

  • All Basic features
  • Up to 20 sub-calendars
  • Up to 10 access links
  • Additional Password protection
  • Individual access links
  • Reminder by SMS
  • Import interval three hours
  • Five years historical data
  • Cancel any time

Premium


$11.90

per month

  • All Basic and Plus features
  • Unlimited sub-calendars
  • Unlimited access links
  • Automatic refresh
  • Import interval fifteen minutes
  • No Calendar.online branding
  • Custom logo
  • Unlimited historical data
  • Cancel any time